Microsoft Syntex & Artificial Intelligence
Your documents,
processed in seconds.
Invoices, contracts, forms, reports — our AI document service reads, extracts, classifies and routes every document automatically. Zero manual entry. Zero lost documents. Zero transcription errors.
The problem we solve
Your documents cost more than you think
A 20-person SME spends on average 15% of its time on manual document tasks. That's one full day per week, per employee.
From receipt to filing — hands-free
Whether the document arrives by email, via a web form or from a network scanner, our solution captures, reads and files it in the right place in SharePoint — automatically. Your teams stop sorting: they just find.
Expert-level accuracy, at scale
Our LLM models extract structured data with over 95% accuracy. Amounts, dates, reference numbers, bank details, signing parties — nothing is missed, even on poorly formatted documents.
Data feeds directly into your tools
Extracted information doesn't stay in SharePoint. It automatically triggers Power Automate flows that inject it into your ERP, CRM or accounting tool. The loop is complete, without any data entry.
What we process
Six document types, one solution
Every document is recognised, read and its key data extracted — regardless of format, source or complexity level.
Supplier invoices
Purchase orders
Contracts and amendments
Financial reports
HR forms
Incoming mail and emails
Features
The complete pipeline, from source to action
Four technical steps, one seamless experience for your teams.
Multi-source collection
Incoming emails with attachments, monitored SharePoint folders, web forms, network scanners, supplier portals — we capture your documents regardless of their origin, in real time or in batches.
Intelligent AI extraction
Our LLM models (Microsoft Syntex) analyse the content, context and structure of each document to extract the relevant fields — even from poorly formatted PDFs, low-quality scans or handwritten documents.
Automatic classification and archiving
Every document is recognised, categorised by type, supplier, date or department, then filed in the right SharePoint structure. All in under 3 seconds. Never again a "To file" folder.
Routing and business integration
Extracted data automatically triggers the next actions: notification to the responsible person in Teams, entry in the ERP or CRM, triggering a Power Automate approval workflow. The received document becomes an action — without human intervention.
Frequently asked questions
What you're probably wondering
What is the accuracy of AI extraction?
Our models achieve over 95% accuracy on your document types once configured with your actual examples. For the rare ambiguous cases — overly degraded document, unusual format — a human validation workflow can be added, so nothing passes without oversight. Over time, the model improves with every document processed.
What document formats can you read?
Native PDFs, Word, Excel, scanned images (JPEG, PNG, TIFF), emails with attachments and even some handwritten documents. If you can open it on your computer, we can read it. For heavily degraded or non-standard documents, we assess feasibility during the initial audit.
How many examples are needed to configure the model?
Microsoft Syntex works with as few as 5 to 10 sample documents per type. Initial training is fast — often less than a day's work on our side. For highly varied or complex documents (such as contracts with very different structures), we recommend 20 to 30 examples for optimal accuracy.
Where is our data stored? Is it sent to third-party servers?
Your documents remain in your Microsoft 365 tenant, hosted in Europe (Microsoft data centres in Switzerland/EU). No data passes through third-party servers. Processing is done entirely within your Microsoft environment, with the associated security and compliance certifications — ISO 27001, SOC 2, GDPR. For Swiss SMEs subject to the FADP, we configure retention and access settings accordingly.
What happens if a document is incorrectly extracted or rejected?
Every document processed with a confidence level below a defined threshold (configurable) is automatically set aside and a human reviewer is notified in Teams. That person validates or corrects the data in one click, and the solution learns from this correction to improve future performance. No document disappears without a trace.
Take action
See your use case in action?
Get in touch to discuss your documents. We'll analyse together how AI can transform your document management — no commitment required.